Use the format below. I am writing you concerning a recent purchase of promotional items. City State Zip Code. Business letter format name and title . Then put the receivers name and hisher title company name and address. Or Enclosure if you enclose something with the letter. To simplify matters were demonstrating the block format on this page one of the two most common formats. Your contact information Name job title company address phone number email The date. Typically a business letter includes the following information at the top. If you know the gender of your recipient use Dear followed by a persons title Mr Ms and their last name. Your name should be your first middle initial if you have one and your last name. Format of business letter. If unknown use To Whom It May Concern Short introduction paragraph stating purpose Additional information Closing information summary or thank you as appropriate Sincerely Sign here for letters sent by mail or fax Your Name T...