Using the correct phrasing punctuation and personal or professional title in a business letter salutation can demonstrate your professionalism and your strength in business writing. Business Letter Template Fields. The body of the letter. How to construct a business letter . Business Letter Structure. These sorts of invitations are usually sent to company executives or senior management for their annual general meetings AGMs. Each section of your letter should adhere to the appropriate format starting with your contact information and that of your recipients. Maintain a professional tone as this is a business letter. Create a PDF Document and Attach It to an Email or Send by Post. Mention specifically about the documents attached. Use month day year format eg March 3 20xx or 3 March 20xx. You can use sentences like Please find the documents enclosed. The second letter Sample 2 is slightly more detailed because it touches on the manner in which the information was gat...