Passive voice as much as possible. Feel free to copy and paste the text into your own email Word or Google document and be sure to customize and proofread it thoroughly. Cover Letter Template You Don 039 T Know Recipient The signature is the signed name of the writer. Writer's identification in a business letter . Kramer Im writing today to invite you or another representative from your company to speak at the annual Metropolitan Business Conference. Despite the advent of new technology the method to identify attachments and copies in business letters remains the same. The purpose may be to 1 share neutral or good news 2 share negative news or 3 persuade the reader to take some action. Realize that your recipient reads a significant amount of correspondence on a regular basis and will favor well-executed letters that are free of typos and grammatical errors. Signatures and writers identification information. Follow that up with the date and then include either the titl...